Fundraising For Poly Football
The Green & Orange, Inc. is a non-profit 501(c )3 tax exempt organization whose sole purpose is to support Poly Football. This is so important because school districts were forced to deeply cut funding for athletic programs after Proposition 13 was passed in 1976 and those funds were never replaced. Almost every non-academic function of the school system was suddenly impacted and parents at that time saw the need to continue these vital programs one way or another. (You may recall a day when we were able to get driver’s education in the public schools.) Without the hard work of concerned parents, most of the athletic programs would have been suspended for lack of money.
We recognize the importance of athletic and music programs and their value to our children, and each of these programs have booster organizations to support their continued service. Our mission, as the Green & Orange, Inc., is just one of many and it is critical to the continuance of Poly Football.
What Do We Do To Raise Money?
Our single largest year-round revenue generation comes from the operation of the snack bar at home games. We buy all the food and beverages and then, with the help and hard work of several volunteers, sell it at the games for a modest profit. We cannot thank the people who donate their time enough. Last year the snack bar generated approximately $7,000 after expenses.
By far our most intensive fund-raising effort, this one-day event generated a net revenue of approximately $15,000 last year and again was possible only through the labor of our corps of over 20 volunteers who gave their entire day. Additionally, although the event occurs on a single day, our golf committee members were hard at work for months before the tournament soliciting sponsorships and prize donations to make it a success.
Other Fundraising Methods
We also raise money by selling memberships to the Green & Orange, buying and selling merchandise at the games, organizing car washes, selling discount cards, Homecoming pancake breakfast, raffles, season ticket sales, program advertising, and the solicitation of donations from family and friends of our team.
Our annual budget is just under $100,000 and that amount needs to be raised each year to sustain the program at its current level.
Where Does The Money Go?
None of the money raised is used to compensate any member of the Green & Orange. 100% of the proceeds go to support the team.
We provide the uniforms for the team which have to be replaced on a rotating basis for each of our three teams (Varsity, Junior Varsity and Freshmen) every two or three years because of wear. The cost to replace uniforms averages over $20,000 per year.
We cannot thank our coaches enough for their dedicated hard work. Not many people realize that the vast majority of our coaches are “walk-on” volunteer coaches who work several hours every day all year long on their own time to help our kids. For that reason, we pick up the tab for their necessary expenses which include certification, background and drug tests, clinics and training seminars, and other expenses as they appear.
In honor of our original founding organizer, Gary (Papa Bear) Rawlings, we give a $1,000 scholarship known as the “Papa Bear” scholarship, to the most deserving player of the year as determined by our head coach.
Last year we spent over $8,000 on much-needed, safer weight-lifting equipment to help protect our young athletes from possible injury and there’s more needed in that department.
We also purchased 2 hydration units for about $1,000 each so that our kids can have access to water on the field – vitally important especially when the temperatures soar. These are battery-operated 20 gallon containers with six stations each to quickly and efficiently hydrate the team on the field.
Each week we provide the team with sandwiches between weight-lifting and football practice to provide them with the necessary nutrition to perform at their best.
At year’s end, we sponsor an awards banquet to recognize all the hard work of the players and coaching staff throughout the year.
Our organization’s primary goal is to raise money in pursuit of our mission to support the team. For this reason, we recognize that the money we raise must be spent in a prudent and responsible manner and we treat that money just as if it was coming out of our own pocket. We feel we have a duty to our sponsors and donors to be able to assure them that their contributions were used only for the reasons intended. We strive to earn and keep our generous donors’ trust by spending the money wisely and being as frugal as possible to keep expenses in check.
Your support of our team on the field is greatly appreciated. You can also support Poly Football by actively participating in the Green & Orange. Donations are always welcome, but we also need to have a dedicated group of volunteers who recognize the need to help the team.
Please contact us, via our Sponsor Information Request form, and don’t be shy about getting involved. Whether you’re a parent, grandparent, sibling, aunt, uncle or just a close family friend, we welcome your participation and support.